A reunion is a special event, one that might produce some memories as vivid as those from your high school days. Class Act connects our work and your partying by handling these duties:
Financing the event. We assume all financial obligations, starting with paying the deposit to reserve the ballroom (or other space) for the reunion. Class Act doesn't require or ask for any funding from the committee or other members of the class. We pay all expenses associated with the reunion, including, but not limited to: venue rental fees, food costs, gratuity/service charges, disc jockey fee, printing and postage for mailed notifications, credit-card processing, phone bills, decorations, website maintenance and security, and administrative and event staffing.
Attendees pay Class Act for their admission to the reunion. What remains after we pay all of the expenses is the compensation for our services.
Finding a good reunion location. The choice is made mutually by the reunion committee and Class Act. First and foremost, we look for places whose costs will enable us to keep the admission price low (see next item). Also, for the sake of convenience - and to maximize attendance - the reunion should be at a place that makes "geographical sense" for the class. For instance, you wouldn't want to do a Clear Lake H.S. reunion on the west or north side of Houston, or a Cy-Fair H.S. reunion in Galveston. That's because a lot of people will be spending time with family and friends in "the old neighborhood." In addition, we seek out places where parking is reasonably-priced or, better yet, complimentary.
Having a fair admission price. As we point out on the Chalk Talk (Q&A) page, the higher the admission price, the fewer people will attend. We feel we have a responsibility to the committee, the class, and even to the school, to stage an event that will appeal to as many people as possible. That means not setting an admission price that will turn them off. The advance price for a Class Act reunion is rarely over $50 per person, and often closer to $40. That's $20 to $50 less than the cost to attend most other reunions in the Houston area - even those coordinated by classes on their own. We give reunion-goers who pay in advance the option of using a charge card or check.
Searching for classmates.
By far the most important - and involved - facet of reunion planning is locating
the members of the class. More
than anything, attendees base the success of the reunion on the turnout. And the turnout
depends on how many people have been
located. Class Act spends considerable time and uses sophisticated research methods to find classmates. We consistently locate
at least 85 percent of a class, and usually 90 to 95 percent, figures
unmatched by other reunion planners or classes working on their own. We also locate people who didn't
graduate with the rest of the class. Maybe they moved away, transferred to
another school, left high school altogether, or graduated early or late. But they appreciate
being considered part of the class and often attend our
Composing and mailing reunion notifications. Because people won't sift through long paragraphs and endless details, this is a challenge: You have to convey quite a bit of info, but do so quickly and in a limited amount of space. Class Act manages to do that, as evidenced by the fact that we receive very few calls or emails from people who don't understand the details of the reunion.
Ordering and paying for food. We select a variety of "light bites" (hors d'oeuvres) that are recognizable, can be eaten pretty quickly - and have mass appeal. Sorry, no mushroom caps! Since the event is a party and not a banquet, the food is available self-serve style. That means people can sit where they want, for as long as they want. Many people eat dinner beforehand. So the focus of the event is people, not food. Note: Our reunions also include a complimentary water-and iced-tea station.
Arranging for music. We provide songs, played by a DJ - not a band - that reflect the years when the class was in school. That way people can hear the original versions of the songs they remember, and we can accommodate an assortment of musical tastes. In addition, we can control the volume. That means people don't have to shout as they visit with each other.
Having a photographer on hand For any reunion of 100 or more, a photographer will be at the event to take a class photo and be available for shots of individuals, couples and small groups. (The cost of photos is separate from the price of admission to the reunion.) We use photographers known for high-quality work and reasonable prices and who strive to mail out the pictures in a timely manner.
Producing name tags. For those who pay in advance, the tags are laser-printed in large, easy-to-lead letters. For several reasons, we don't put yearbook photos on tags. For one, at least a quarter of the class didn't have a yearbook photo taken. And of those who did, many don't consider it a work of art and aren't excited about "wearing" it at the reunion. If someone wants to put a face with a name, a yearbook and class photos are almost always nearby.
We have balloon centerpieces on
all the tables - in the school
colors. They're tasteful, not tacky. Also,
we encourage the committees to display memorabilia from high school: photos,
school newspapers, awards and spirit ribbons, even items such as sports,
cheerleader or band uniforms. All of these things give the reunion a personal
and colorful touch.
Class Act works with the committee from the time we're hired until the event is over. We're known for being flexible and open-minded. So any ideas the committee might have will be considered, and whenever possible, incorporated into the event. In addition, we keep the committee head abreast of our progress as the reunion draws closer.
Because we coordinate reunions full time, if you contact us with a question, you'll get a prompt answer. With most other companies, you might not get a reply until that night, or the next day, or who knows when?! Not so with Class Act.
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